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OJT modules can be configured to automatically submit to the reviewer with no involvement from action required by the student. With this setup, the student does not need to submit the OJT to start the workflow and the OJT process begins with the reviewer. This can be useful where the OJT is used as an assessment by the reviewer, and there are no questions for the student to submit.
From the On the Job Training Settings tab, change the Submission Type to Automatic Submission.
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A notification email can be sent to one or more email recipients to notify them when automatic submissions fail, for example if a submission fails because there is no reviewer available. Notifications should be set to go to EAs or a user with submission administration and who’s who has scope over the users so that submission failures can be resolved.
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If an automatic submission fails, it will remain on the student’s development plan until the error is corrected. The submission will then be processed as part of the nightly task. If enabled, the reviewer can also initiate the process (add link to reviewer initiate).
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Considerations when setting up Automatic Submission OJT Modules
Declinations should be set up as None (approvals only),
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or Decline and close assignment only
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for modules without student content. This will prevent modules without content from being returned to the student upon declination
Automatic Submission modules should not be used with digital signature documents where the student submission will be skipped.
Module publishing should be set to disable electives to prevent students from adding electives and generating
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Reviewers should have email addresses so they are aware of new submissions, should get notified if OJT emails are enabled.
Highly recommend to set up as “approve only”
OR “approve” and “decline and close” only.
(Recommend not allowing return to student)
Recommend turning off module publishing / disable elective, so students don’t add electives and generate automatic submissions.