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We’ve added greater flexibility in Cognition version 9.4.3 , allowing associates introduced greater flexibility by allowing users to request a chosen first name to be displayed across the system - such as - like a nickname or a preferred name - while maintaining to be displayed across the system. Meanwhile, their HR system name is maintained for administrative purposes, like such as digital acknowledgments. This ensures update offers a more personalized experience while staying compliant ensuring compliance with HR standards. Contact To enable Display Name requests or learn more, contact your support specialist to learn more or enable first name requests. |
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Name Fields
Users can now have 2 separate First Names two distinct First Name fields in the system. This provides flexibility for users who may wish to have a different name displayed in different contexts, ensuring their experience aligns with their preferences.
In User Admin you will see 2 separate fields…
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: HR First Name & Display First Name.
HR First Name
This is automatically set by system processes, like User Import feeds and Mass User Uploads. It’s the name that shows up on digital acknowledgments unless set differently This name is typically used on HR sign-offs (such as digital acknowledgments in Compliance modules) unless overridden for a specific user.
Display First Name
This starts out matching the HR First Name but can be personalized customized within the LMS. It’s the name you’ll see that appears throughout the system and you can also set it to show on digital acknowledgments instead of be configured to replace the HR First Name on HR sign-offs on a user-by-user basis.
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Display Name Requests
If When enabled in System Settings, your users can request updates to their Display First Name and/or which name appears on digital acknowledgmentsshould appear on HR sign-offs.
Create Display Name Requests (end users)
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Here the user can request 1 or both of the following options:
An updated
Display First NameUse of their
Display First Nameon HR sign-offs (such as digital acknowledgements in Compliance modules)
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Review Display Name Requests (EAs)
When Display Name requests are enabled and require EA approval, a link to the open requests Open requests requiring approval will appear in the My Tasks widget on the EA dashboard.Note that the number shown here is only reflective of the number of open requests from active users.
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Select the Options menu next to an open a request and click View request.
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Approve the appropriate pieces parts of the request then click Update.
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If Once approved, the requested changes in the request will be are immediately applied to the user.user’s profile.
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This approach ensures users have a more inclusive and personalized experience while maintaining organizational consistency.
For more information, see First Names Technical